Hereinafter Clients OF THE FIRST PART and
Flux Studio hereinafter Studio OF THE SECOND PART.
FULL DAY COVERAGE
While the wedding starts at the hour indicated on the invitations, the Studio may arrive earlier to capture key events during preparation. Preparations beginning earlier than 10:00AM may be subject to a different package pricing based on Clients needs and should be discussed prior to signing.
The end time of the Studio’s services will be determined based on the termination of key events, plus up to an additional half hour of festivities at the Studio’s discretion. However, the Clients accept that the Studio retains the right to decide if the time is reasonable to leave once passed 12:30AM the next day.
Cooperation & itinerary
The Clients and the Studio consent to amicably cooperate and communicate with each other in regards to the execution of the present contract. The Clients also agree to give the Studio an itinerary or at the minimum sufficient warning of key events at the wedding to give the Studio time to prepare, for example, bouquet throwing, cutting the cake, speeches, etc.
The Studio’s shooting schedule, style of working and experience help achieve great photos and videos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the Studio agree that punctuality and cooperation are essential to execute the present contract. In cases where the wedding does not run on time due to the tardiness of the wedding party or another vendor, the Studio should not, in any case, be held liable for the quality or quantity of content taken.
Paparazzi Wedding Guests
The Clients’ guests may want to take photos during the proceedings, so in the spirit of cheerful cooperation, the Clients agree to give the Studio precedence over the guests in order to take the photographs required for the wedding services. The Studio cannot be held liable for a lack of content if guests taking their own photos of the Clients continually interrupt the Studio’s work. The Studio recommends to let family and friends know that the Studio is a paid service and to be mindful of when and how they try to take photos as to not hinder the Studio’s ability to do its job.
The Studio is sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example, some ministers insist that no flash photography is allowed, and others will insist that the Studio shoot from a specific location. In such circumstances, the Clients agree to accept the limitations registrars, ministers, and venue management set or imposed to the Studio. The Clients are responsible to make themselves aware of the rules of the venue and if necessary negotiate with the personnel concerned. The Clients are responsible for acquiring all permits and necessary permission for all locations on which the Studio will be performing services.
The copyright of all captured media remains with the Studio. The Studio grants the Clients permission to make copies of the media under the following conditions: The photos & videos taken by the Studio are for personal use by the Clients, their friends, and relatives. Sale, publication or any commercial use of the media is not allowed without prior written permission from the Studio. The Clients are responsible for informing their friends and relatives of the present clause, in the event they share with them any photos or video taken by the Studio.
The Clients grant the Studio and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photos & video of the Clients taken by the Studio under this contract (the “Media”) for editorial, competition, advertising and any other similar purpose, to alter the photos & video without restriction; and to copyright the media. The Clients hereby release the Studio and its legal representatives, heirs and assigns from all liability and claims in connection with the Studio’s use of the Media in accordance with this section.
Limit of Liability
If employees of the Studio or subcontractors are too ill or become injured and cannot supply the wedding services specified above, the Studio will book a replacement to fill its place. If a replacement cannot be found then liability is limited to a refund of any and all payments received. In the unlikely possibility that images may be lost, stolen, or destroyed for reasons beyond the Studio’s control, liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.
The Studio is not responsible for backgrounds or environments which may negatively impact or restrict coverage. The Studio will not be held accountable for missed coverage of any part of the wedding, any individuals or any objects at the wedding.
Although the Studio makes its best efforts to keep archives, the Clients acknowledge that once the media is delivered, Clients are solely responsible for maintaining archives of their files.
The Studio will only use the drone in respect to the drone safety rules and policies by Transport Canada. The Studio is not responsible if they can not fly due to reasons beyond its control. The drone service is provided for free as a promotion.
Post production & editing
The Clients are always suggested to provide examples of styles of photos they like. However, the final post production and editing styles, effects, and overall look of the images are left to the discretion of the Studio.
Any remaining balance is payable in full on delivery of the images. In the event that the Clients fail to remit payment as specified, the Studio shall have the right to retain all media and ask for the remaining balance and all legal interests. A non-valid cheque will be assessed a $50.00 for non-sufficient funds fee.
Booking Fee / Deposit
Should the Clients cancel the event for whatever reason as stated in the present contract prior to the date fixed therein, the Studio shall be entitled to retain the deposit, except in the event of a COVID-19 related cancellation or postponement. In such a case, the parties shall cooperate to agree on a new event date (subject to the Studio’s availability) and/or a reduction of scope of services. If the Studio is not available for the new event date, the Client will receive a credit towards future services as agreed upon by both the Clients and the Studio.
The Clients agree to provide a meal for each of the Studio’s staff that will be working a full day.
This contract contains the entire understanding between the Clients and the Studio. Any further modification should be put in writing and will require the consent of the Clients and the Studio.
The invalidity or unenforceability of any particular clause of this contract shall not affect any other clause hereof, but this contract shall be construed and enforced as if such invalid or unenforceable provision was omitted.
This contract and the provisions hereof shall ensure to the benefit of and shall be binding upon the parties hereto and their respective successors and permitted assigns.
The Clients are severely liable of all obligations written in the present contract, acknowledge that this contract is the product of mutual negotiation, and have been invited by the Studio to correct any errors.
The Clients acknowledge that they have required that this contract and all related documents be prepared in English. Les parties reconnaissent avoir exigé que la présente convention et tous les documents y afférents soient rédigés en anglais.